Paperless Office Setup
We scan, digitize, and OCR your entire paper archive — then set up an automated system so every new document goes straight into secure, searchable storage. No more filing cabinets. No more 18-minute searches. Powered by Paperless-ngx, hosted by us or installed on your own server.
Is This Your Office?
Filing cabinets, paper invoices, physical contracts, and stacks of receipts aren't just messy — they're a drain on productivity, a compliance liability, and a single fire away from total loss.
Three Steps
We handle the entire transition — hardware, software, migration, and training. You hand us a stack of paper. We hand you back a searchable digital library.
We install a sheet-fed document scanner at your office. Load a stack of documents and press scan — the machine handles the rest, duplex scanning both sides automatically.
Every scanned page is automatically processed with optical character recognition (OCR) — making every word on every page searchable. Documents are stored securely and backed up.
Open a browser from any device — Mac, PC, iPhone, or tablet — and search your entire document library by keyword, date, or category. Find anything in seconds, from anywhere.
Built on Paperless-ngx
We build on Paperless-ngx — the leading open-source document management system. No per-page fees, no vendor lock-in, no subscription to a big-box platform. You own your documents, forever.
Every word on every page is indexed with OCR. Search by keyword, date, correspondent, or tag — results in seconds.
The system learns your documents. Invoices, contracts, and statements are automatically tagged and filed by matching rules.
Web-based interface works on Mac, PC, iPhone, and tablet. Secure remote access — no VPN headaches.
We bulk-scan and import your existing filing cabinets and PDF folders. Already-digital files are indexed identically.
Documents stored with role-based user access and automated backups. Fire, flood, or failed hard drive — your records survive.
We host everything for a simple monthly fee — or install the full system on a server in your office that you own outright.
Simple, Transparent Pricing
All packages include scanner setup, software configuration, staff training, and ongoing remote support. Scanner hardware is available as an optional add-on — or we'll configure your existing scanner.
Add-Ons & Extras
We Recommend, Supply, and Install
All scanners are compatible with our software stack and configured out of the box. No driver headaches, no setup fees beyond the package price.
| Model | Best For | Price |
|---|---|---|
| Brother ADS-1200 Compact USB, 25 ppm duplex |
1–3 person office, low volume | $210 installed |
| Brother ADS-2800W Wireless, scan-to-email, 35 ppm |
Small office, 3–10 users | $375 installed |
| Fujitsu fi-7160 60 ppm duplex, heavy-duty ADF |
High-volume, 10+ users, enterprise | $850 installed |
| Your Existing Scanner SANE-compatible USB or network scanners |
Any — we'll configure it | $195 setup only |
| Option | Capacity | Price |
|---|---|---|
| Beelink Mini PC Compact, silent, runs 24/7 on ~8W |
1–10 users, up to 2 TB | $395 configured |
| Synology DS223 + 4 TB NAS-based, RAID 1 redundancy |
1–15 users, 2 TB usable | $650 configured |
| Synology DS423+ + 8 TB 4-bay, RAID 5, 6 TB usable |
Up to 30 users, high volume | $1,200 configured |
| Hosted (no hardware) LeapFrog-managed server, zero client hardware |
Starter & Business tiers | Included in monthly plan |
Get a free paper assessment — we'll review your document volume and recommend the right package. No obligation.
Get Your Free Assessment →