CONTRACTOR AUTOMATION
Built for Contractors and Trades
Stop Running Your Business
From a Notepad and a Prayer.
We build automation systems for contractors that capture every lead, schedule every job, send every invoice, and follow up without you lifting a finger — so you can stay on the job site instead of buried in admin work.
See Your Monthly Savings
Enter your numbers below to see how much time and money automation could recover every month.
Contractors Are Losing Jobs, Money, and Time to Broken Admin Processes.
When you're running a crew, managing materials, and closing jobs, administrative chaos costs you more than you think — in missed bids, slow collections, and clients who ghost because you were slow to respond.
- Common Pain Points
- Leads calling while you're on a job site — by the time you call back, they've hired someone else
- Estimates written on paper or spreadsheets with no follow-up process to close them
- Invoices going out days or weeks after job completion — slowing your cash flow
- No system to track which jobs are scheduled, in progress, or waiting on materials
- Following up on unpaid invoices manually — awkward and time-consuming
- Change orders and scope creep handled verbally with no paper trail
- After LeapFrog Automation…
- Every missed call gets an instant text back within seconds — leads stay warm while you're on site
- Estimates go out automatically with a follow-up sequence that closes more jobs
- Invoices are generated and sent the moment a job is marked complete
- Every job — scheduled, active, and completed — is tracked in one place without manual entry
- Payment reminders run on a schedule until the invoice is paid — no more awkward calls
- Change orders are documented digitally with client approval captured automatically
What We Build
We Automate the Office Work So You Can Focus on the Job Site.
Custom automation systems built around the way contractors actually work — from the first call to the final payment, everything runs without manual coordination.
Missed Call → Instant Text Response
When a call comes in while you're running a crew, an automatic text goes out within seconds — introducing your business, offering a quote, and keeping the lead engaged until you can call back.
Estimate and Bid Automation
Estimates are generated from a standard template, sent automatically, and followed up on a schedule — so no bid goes cold because you forgot to follow up at the right moment.
Invoice and Payment Collection
The moment a job is marked complete, an invoice goes out automatically. A payment reminder sequence follows until paid — removing the discomfort of chasing clients for money.
Job Scheduling and Crew Dispatch
New jobs are added to a shared schedule automatically. Crew members receive notifications for the next day's jobs the evening before — no morning coordination calls required.
WORKFLOWS WE AUTOMATE
Contractor Use Cases
Key Automation Workflows —
Built for Your Trade.
These are the most common workflows contractors automate first — and where most of the time and money is recovered.
1 - Lead Capture and Instant Response
Calls, web forms, and referrals all funnel into one place. Every new lead gets an instant response with your contact info, services offered, and a link to request a quote — so you're never slow to respond even when you're on the roof.
2 - Estimate Follow-Up Sequence
Calls, web forms, and referrals all funnel into one place. Every new lead gets an instant response with your contact info, services offered, and a link to request a quote — so you're never slow to respond even when you're on the roof.
3 - Job Completion → Invoice → Payment
When a job is marked done, an invoice is sent immediately. If unpaid after 7 days, a polite reminder goes out. After 14 days, a firmer one follows. Your collections run on autopilot without you making a single call.
4 - Review and Referral Requests
Three days after a job is closed and paid, an automated message goes out asking for a Google review and offering a referral discount. Most of your best new leads come from existing clients — this workflow makes sure you ask every time.
WHY LEAPFROG
Built for the Field, Not the Office
Practical Systems That Work While You're on the Job Site.
- Built around trades, not generic small business templates — We understand the estimate-to-invoice cycle, crew scheduling, and the cash flow challenges specific to contracting. Your system is built to match how your business actually operates.
- Mobile-friendly from the ground up — Everything we build works on your phone. Check your pipeline, approve an estimate, or mark a job complete from the job site — no laptop required.
- Grows with your crew — Whether you're a solo operator or managing multiple crews across multiple jobs, your automation scales without adding headcount or administrative overhead.
Ready to Run a Tighter Contracting Operation?
Get a custom automation plan built around your trade, your crew, and your client workflow.