DATA STORAGE SOLUTIONS
Your Business Data,
Secure. Centralized.
Always Available.
Scattered files, unreliable backups, and no clear access controls are invisible risks — until something goes wrong. We build storage systems that keep your data safe, organized, and accessible to the right people.
YOUR CENTRALIZED STORAGE ARCHITECTURE
💻 Office Workstations
📱 Remote Devices
↕
🗄 Centralized File Server / NAS
↕
☁️ Cloud Backup
🔒 Access Controls
THE PROBLEM
Most Small Businesses Are
One Incident Away From Data Loss.
Files spread across personal drives, no consistent backup, no clear access policy — it's common, and it's a serious business risk.
⚠️ Before LeapFrog
• Files saved on individual laptops with no central location
• No reliable backup — or backups that have never been tested
• Former employees still have access to company files
• Team members emailing large files to each other
• No idea what's been deleted or when
• Everything stops if the main computer fails
✅ After LeapFrog
• One centralized location all team members access securely
• Automated daily backups tested and verified
• Role-based access — the right people see the right files
• Fast file sharing and collaboration without email attachments
• Version history and recovery for deleted or changed files
• Business continues even if one machine fails
✗ Client contract from 2023? Hope you filed it correctly.
✗ Remote employee needs a document — they're out of luck.
✗ Office fire or flood. Years of records, gone permanently.
✗ Compliance audit. 45 minutes of frantic searching per request.
✗ Filing cabinets eating floor space that should generate revenue.
WHAT WE BUILD
The Right Storage System
for Your Business Size and Needs.
We assess your current setup and recommend the most appropriate solution — not the most expensive one.
🗄 NAS (Network Attached Storage)
A dedicated file server on your local network — fast, private, and completely under your control. Ideal for businesses with 2–30 users in a shared office.
On-Premises Fast Local Access Full Control
☁️ Cloud Backup & Sync
Automatic offsite backup for your critical files — protected against hardware failure, fire, theft, or ransomware. Your last line of defense.
Offsite Protection Automated Ransomware Safe
🔀 Hybrid Storage Architecture
The best of both: local speed and cloud redundancy. Files stored on-site for fast access, automatically replicated to the cloud for disaster recovery.
Best of Both High Resilience Enterprise-Grade
DATA LOSS REALITY — WHY THIS MATTERS
60%
Never Recover
Of small businesses that suffer a major data loss close within 6 months
$4.5M
Average Breach Cost
Average cost of a data breach in 2024 — even for small organizations
40%
No Recovery Plan
Of SMBs have no documented data recovery or backup plan in place
1 Day
Average Setup Time
For a basic NAS or cloud backup solution with our team on-site
WHY US
OUR APPROACH
We Build Storage You
Don't Have to Think About.
Once your system is in place, it works in the background — automatically backing up, automatically protecting, automatically accessible. You focus on your business. ✓ Every file lives in one place, found in under 3 seconds. ✓ Any team member, anywhere, accesses what they need instantly. ✓ Recovery from accidental deletion takes minutes, not days.
✓ On-site setup — We come to your location, assess the environment, and install everything correctly the first time.
✓ Tested backups — We verify that your backups actually work before we leave. Most businesses find out their backup failed only when they need it.
✓ Access policies — We implement role-based permissions so your team has access to what they need — and nothing else.
✓ Recovery documentation — Every client gets a simple recovery plan in plain English — not just a system, but a process.
THE PAPER PROBLEM
Most Businesses Are Drowning in Paper
and Don't Know What It's Costing Them.
Filing cabinets, paper invoices, physical contracts, and stacks of receipts aren't just messy — they're a direct drain on productivity, a compliance liability, and a single fire away from total loss.
18 min
Per Document Search
The average employee spends 18 minutes locating a single paper document — every time (IDC Research)
7.5%
Documents Get Lost
Of all paper documents are permanently lost; another 3% are misfiled and effectively lost (Gartner)
$220
To Replace One Doc
Cost to reproduce a single lost document — on top of the $120 it already cost to find the misfiled one (PwC)
70%
Never Reopen
Of businesses that suffer a fire or flood and lose their paper records never fully recover (FEMA)
✓ Search any document by keyword in under 3 seconds.
✓ Any team member, anywhere, accesses what they need instantly.
✓ Documents backed up automatically — fire-proof and flood-proof.
✓ Compliance audit? Pull any document in seconds.
✓ Filing cabinets gone. Scan once, stored forever.
PAPERLESS OFFICE SETUP
HOW IT WORKS
From Filing Cabinet to Fully
Searchable in Three Steps.
We handle the entire transition — hardware, software, migration, and training. You hand us a stack of paper. We hand you back a searchable digital library.
NEW SERVICE
📄 Paperless Office Setup
Your paper documents belong in the same secure, searchable system as your digital files. We scan, digitize, and OCR your entire paper archive — then set up an automated workflow so every new document goes straight to searchable storage. No more filing cabinets. No more lost documents. No more 18-minute searches.
OCR & Full-Text Search Hosted or On-Premise Archive Migration
Starting at
$595
setup + $75/mo
Scan
1
We install a sheet-fed document scanner at your office. Load a stack of documents and press scan — the machine handles the rest, duplex scanning both sides automatically.
OCR & Store
2
Every scanned page is automatically processed with optical character recognition (OCR) — making every word on every page searchable. Documents are stored securely and backed up.
Search & Access
3
Open a browser from any device — Mac, PC, iPhone, or tablet — and search your entire document library by keyword, date, or category. Find anything in seconds, from anywhere.
Service Packages Pick the Plan That Fits Your Office. All packages include scanner setup, software configuration, staff training, and ongoing remote support. Scanner hardware is available as an optional add-on or use your existing scanner.
Paperless Starter
Starter
Hosted · Up to 5 users · 25 GB storage
Setup: $595 Then: $75/mo
LeapFrog-hosted Paperless-ngx (no local server needed) 25 GB secure hosted storage Migration of up to 500 existing documents 1-hour staff training session Remote support included Optional: Brother ADS-1200 scanner add-on +$210
Paperless Business
Most Popular
Business
Hosted · Up to 15 users · 100 GB storage
Setup: $995 Then: $95/mo
LeapFrog-hosted Paperless-ngx 100 GB secure hosted storage Migration of up to 2,000 existing documents 2-hour training + 30-day follow-up check Priority remote support Optional: Brother ADS-2800W wireless scanner add-on +$375
Paperless Enterprise
Enterprise
On-Premise · Unlimited users · You own it
Setup: from $2,800 Maintenance: $150/mo
On-site server installed and configured by LeapFrog Unlimited users and storage (your hardware) Full archive migration (no document limit) Professional high-volume scanner included 4-hour training + on-site support Ideal for healthcare, legal, real estate, and finance
Equipment Options We Recommend, Supply, and Install. All scanners are compatible with our software stack and configured out of the box. No driver headaches, no setup fees beyond the package price.
🖨 Scanners
ModelBest ForPrice Brother ADS-1200
Compact USB, 25 ppm duplex 1–3 person office, low volume $210
installed Brother ADS-2800W
Wireless, scan-to-email, 35 ppm Small office, 3–10 users $375
installed Fujitsu fi-7160
60 ppm duplex, heavy-duty ADF High-volume, 10+ users, enterprise $850
installed Your Existing Scanner
SANE-compatible USB or network scanners Any — we'll configure it $195
setup only
🖥 Server Options (On-Premise Only)
OptionCapacityPrice Beelink Mini PC
Compact, silent, runs 24/7 on ~8W 1–10 users, up to 2 TB $395
configured Synology DS223 + 4 TB
NAS-based, RAID 1 redundancy 1–15 users, 2 TB usable $650
configured Synology DS423+ + 8 TB
4-bay, RAID 5, 6 TB usable Up to 30 users, high volume $1,200
configured Hosted (no hardware)
LeapFrog-managed server, zero client hardware Starter & Business tiers Included
in monthly plan
Add-Ons & Extras $150 Per 1,000 Docs Bulk archive migration beyond package limits $20/mo +50 GB Storage Extra hosted storage blocks (Starter/Business) $125/hr Additional Training Extra staff training sessions beyond package Free Assessment We review your current paper volume and recommend the right package
🖨 Scanners
| Model | Best For | Price |
|---|---|---|
| Brother ADS-1200
Compact USB, 25 ppm duplex |
1–3 person office, low volume | $210
installed |
| Brother ADS-2800W
Wireless, scan-to-email, 35 ppm |
Small office, 3–10 users | $375
installed |
| Fujitsu fi-7160
60 ppm duplex, heavy-duty ADF |
High-volume, 10+ users, enterprise | $850
installed |
| Your Existing Scanner
SANE-compatible USB or network scanners |
Any — we'll configure it | $195
setup only |
🖥 Server Options (On-Premise Only)
| Option | Capacity | Price |
|---|---|---|
| Beelink Mini PC
Compact, silent, runs 24/7 on ~8W |
1–10 users, up to 2 TB | $395
configured |
| Synology DS223 + 4 TB
NAS-based, RAID 1 redundancy |
1–15 users, 2 TB usable | $650
configured |
| Synology DS423+ + 8 TB
4-bay, RAID 5, 6 TB usable |
Up to 30 users, high volume | $1,200
configured |
| Hosted (no hardware)
LeapFrog-managed server, zero client hardware |
Starter & Business tiers | Included
in monthly plan |
Related Services
Secure Storage Works Best When Paired With…
⚙️ Automation Solutions Automate the workflows that feed your storage system — intake forms, file naming, folder routing, and backup verification — all without manual effort. Learn More → 🌐 Website Maintenance Your website is part of your digital infrastructure too. We keep it secure, updated, and backed up — the same standard we apply to everything we touch. Learn More →
Don't Wait for a Data Loss to Take Action.
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Related services: Business Automation · IT Support & Maintenance · Server Room Cleanup · Website Maintenance